MINUTES  

UNAPPROVED

Loudon County Economic Development Agency/

Joint Economic and Community Development Board

Executive Committee Meeting

Loudon County Building Conference Room

March 26, 2009

 

 The following members were present: Chairman Doyle Arp, Lynn Mills, and Dale Hurst.

Also present were:  LCEDA staff members Pat Phillips and Stephanie Myers, and News Herald reporter Mary Hines. 

Chairman Doyle Arp called the meeting to order at 2:40 p.m. 

Approval of Minutes from the December 4, 2008 meeting

Minutes for the meeting were mailed/emailed to committee members prior to the meeting.  Dale Hurst moved and Lynn Mills seconded a motion to approve the minutes from the December 4, 2008 meeting. Motion carried.

Lamar Billboard Leases at Centre 75

Pat Phillips explained that he had received a call and letter from Lamar Advertising regarding the lease agreements on the three billboards in the Industrial Park.  He then read the letter received to the board.  In essence, Lamar was proposing the board agree to reduce the billboard lease rate by 50% because of the economic downturn.  Also, because of the overgrowth in the interstate medians affecting visibility, sign sale viability has been reduced for those signs affected.  This would reduce the income from these billboards by a total of approximately $2,400.00 per year.  Lynn Mills made a motion to recommend the board make no change to the lease rates, seconded by Dale Hurst.  Motion carried.

FY 2009-2010 Proposed Budget

Pat Phillips stated there will be no increases required from any of the entities for the new fiscal year, although there are changes made to the individual categories within the budget.  He felt that the agency will come in under the current budget by approximately 10%, due mostly to the use of the Innovation Valley funds available, which has helped tremendously.  As of July, those funds should be available for the next four years, which would enable the agency to utilize them for business retention expenses.  

The budget categories increased included Communications, Insurance, Salaries, Taxes, Insurance Benefits, and Web Site Development.  Budget categories decreased included Conferences, Meetings, and TCRS Retirement.

Phillips continued, explaining what has really hurt the office was the loss of health insurance coverage by the county, putting the agency in the position of finding coverage on their own, which is very expensive for such a small group.  The County’s insurance broker has told them they cannot carry the agency under them.  The agency will be covered by COBRA through March 2010.

Lynn Mills commented that the City of Loudon is still investigating the possibility of taking the agency in under them.  They do have the Housing Authority under their program, so it should be the same situation for the agency.  Dale Hurst made a motion to recommend approval of the budget to the board, seconded by Lynn Mills.  Motion carried.

Additional Business

There being no further business, Chairman Doyle Arp adjourned the meeting at 3:05 p.m.

 

_______________________

Stephanie Myers, Recording Secretary

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UNAPPROVED

Loudon County Economic Development Agency/

Joint Economic and Community Development

Board of Directors Meeting Minutes

Loudon County Building Conference Room

March 26, 2009

 

The following members were present: Chairman Doyle Arp, Dale Hurst, Lynn Mills, Jeffrey Feike, Eddie Simpson, Harvey Sproul, Charlie Bettis, and Michael Bobo.

Also present were:  LCEDA staff members Patrick Phillips and Stephanie Myers, and News Herald reporter Mary Hines.

Chairman Arp called the meeting to order at 3:10 p.m.

 

Approval of Minutes from the January 22, 2009 and February 3, 2009 meetings

Minutes for the meeting were mailed/emailed to committee members prior to the meeting.  Jeffrey Feike moved and Lynn Mills seconded a motion to approve the minutes from the January 22, 2009 and February 3, 2009 meetings.  Motion carried.

Financial Report Update

Treasurer Charlie Bettis reviewed the Balance Sheet and Profit/Loss Statement as of February 28, 2009 with the board.  Pat Phillips added that the agency would be finishing up the year at 10-13% under budget.  Jeffrey Feike made a motion to recommend approval of the financial reports as given, seconded by Lynn Mills.  Motion carried.

 

Executive Board Recommendations:

a.      Lamar Billboard Leases at Centre 75

Pat Phillips explained that Lamar had contacted the office in late February to request the board consider reducing their lease rates by 50% due to the economic downturn, and also because of the decreased visibility of their signs due to the overgrowth in the interstate median to southbound traffic, which they are not allowed to maintain.  The Executive Board voted unanimously not to decrease the lease rates on these billboards.  Jeffrey Feike made a motion to approve the recommendation from the Executive Board, seconded by Charlie Bettis.  Motion passed unanimously.

 

b.      FY 2009-2010 Proposed Budget

Pat Phillips explained there would be no increases requested from either of the cities,

the County, and the LC Committee of 100, although there are some changes within

individual budget items.  Those budget categories increased were Communications, Insurance,

Salaries, Taxes, Insurance Benefits, and Web Site Development.  Budget categories decreased

included Conferences, Meetings, and TCRS Retirement. 

      Harvey Sproul questioned what was included under the category “Prospects Marketing”. 

      Phillips responded it includes entertaining prospects, i.e. taking them out to dinner, going     

      to trade shows, printing marketing brochures, etc.  Eddie Simpson made a motion to

      approve the budget as proposed, seconded by Jeffrey Feike.  Motion passed

      unanimously.

 

Review of 72 Wine and Spirits, LLC site plan at Centre 75

Phillips stated the agency had not yet received a site plan, although they did have a survey and are in the process of preparing the deeds.  The size of the tract after being surveyed is 0.67 acres, which is a bit larger than what was approved at 0.63 acres.  Chairman Arp commented this creates a problem because both City Council and County Commission approved the sale at 0.63 acres.  The reason for the discrepancy is the buyer of the property either needs a 5’ variance for his building, or he needs to purchase five more feet of property in order to meet the setback requirements.

 

Chairman Arp stated Johnny James had applied for a variance through the Planning Office, and Russ Newman did not recommend approval of it, as there was not an extenuating circumstance for the variance.  Jeffrey Feike made a motion to recommend the sale of 0.67 acres to the Loudon City Council and to Loudon County Commission and start the sale process again, seconded by Lynn Mills.  Motion passed unanimously.

 

Phillips reiterated the agency did not have a site plan for the board to approve, which is required in the restrictive covenants to make sure the building is in compliance.  This will most likely require a special called meeting.  Lynn Mills added Mr. James’ time constraint is 6 months from the date the Certificate of Compliance was issued (March 16th) to have the building constructed and ready to open.

 

Phillips added that the building drawing which was submitted shows brick with metal awnings along the front.  He would recommend this be changed to an EFIS (stucco) material to comply with the restrictive covenants.  The site plan would still need to be approved by the Planning Commission. 

 

Chairman Arp raised the issue of the boards being removed from the fencing at Centre 75, that they should be put into storage for further use instead of being thrown out.  He felt that should be stipulated to whoever takes the fencing down.  Phillips said a letter will be sent to Johnny James stating those boards belong to the City and County and he will need to contact the Street Department to make arrangements for pickup.

 

Chairman Arp suggested the board leave the site plan approval to the discretion of Lynn Mills, Eddie Simpson, and Pat Phillips.  Charlie Bettis made a motion to empower Lynn Mills, Eddie Simpson and Pat Phillips with the site plan approval, seconded by Jeffrey Feike.  Motion carried.

 

Loudon Memorial Bridge Lighting

Phillips stated the agency should be getting approval from the State on the license.  The plans have been submitted to TDOT for approval, and the project should be able to be bid out fairly soon.

 

Downtown Loudon Courthouse Square Revitalization Program

Phillips commented this program has been very successful, as can be seen by all the improvements done so far in the downtown area.  Lynn Mills added the legislature extended the funding for the revitalization from 2015 to 2023, which means the City will receive $150,000 per year through 2023.  Southeastern Title has been approved for improvements to their building, along with the antique store located at the old Greer’s Hardware Store, who will be putting on a new front, false windows, and a mural on the north side of the building.

 

Downtown Loudon Greenway and Fountain

Phillips explained that this project is moving along fine, although the contractor has run into a lot of bad soils and debris during excavation, resulting in significant cost overruns on that side of the project.  It was bid out as “unclassified”, as it was unknown what would be encountered.  The contractor will prepare a letter regarding these cost overruns, and Phillips will relay that to Council and let them decide how they wish to proceed on the project.  The contractors were getting ready to pour the sidewalk that will run from the post office to the water.

 

There is a good chance that the overlook, landscaping, and extension of the greenway may be covered by the stimulus package, along with the lighting of the greenway.  This would really help the City with the funding of these projects.

 

Christensen/East Tellico Business Park

Phillips stated the project is complete in terms of the road.  There is still a foreman on the property doing some small projects, and the word is that work will start back up in the summer.  A prospect, another shipbuilder, did come in to look at some property at the Park and they were extremely interested in the site.  Also, Nautical Structures, who purchased a 10-acre site in the park, will be coming down in the summer to make plans to proceed with their project in a year or two.

 

Creekwood Park

The City of Lenoir City was instrumental in getting $600,000 for completing the landscaping, sidewalks and lighting for this project.

 

Prospect Activity Report

Phillips stated a company was in last week that was shown the David Jones building and the Berkline building.  Of all the property they have looked at in east Tennessee, they felt the Berkline building was the closest in meeting their needs.  That is the only industrial activity the agency has had. 

 

The agency has been conducting its existing industry meetings, and it is not uncommon to find that the workforce has been cut back 10-15%, with the exception of the larger industries.  Unemployment rates are high for the region at 9.1%, but Loudon County is still running the second lowest at 8.4%.

 

Additional Business

The Building Committee met a few weeks ago, and the consensus was that although the Williamson House is not appropriate for the agency, timing designates we wait a bit longer to relocate the agency.  Phillips stated he had contacted the Rural Development Administration, and they may be able to give us some stimulus money to be used for improvements at the Williamson House, or possibly for the purchase of property in the downtown area.

 

Chairman Arp added that he felt if the Planning Office is to continue operating, they would not be located at the Williamson House, which would mean the agency would be responsible for all expenses that are currently shared with the Planning Office.

 

Chairman Arp commented that May is Industry Appreciation Month, and felt that something should be done for our local industries, i.e. hanging banners, etc.  Phillips responded that the agency does their Industry Appreciation luncheon in the Fall.  Mary Hines offered to run a write-up in the News Herald.

 

There being no further business, Charlie Bettis adjourned the meeting at 4:00 p.m.

 

______________________________

Stephanie Myers, Recording Secretary

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Picture By: Pat Hunter - Not Part of EDA Meeting Notes

 

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UNAPPROVED

Centre 75 Business Park Design Review Committee Meeting Notes

April 24, 2009

Williamson House

 

The Centre 75 Business Park Design Review Committee met at 10:00 a.m. on April 24, 2009 at the Williamson House to review plans submitted by 72 Wine and Spirits, LLC (Johnny James).   Those present were:  Lynn Mills, Eddie Simpson, and Kathy Knight.  Patrick Phillips joined the meeting briefly via conference call.

 

Kathy Knight presented the committee with a memo from Patrick Phillips that listed design review comments (attached).  After review of the memo and the park restrictive covenants, the committee agreed to notify Mr. James about the following changes to the plans:

1.     All parking areas, including those that are considered overflow and employee parking shall be paved and curbed.

2.     The restrictive covenant building setback requirement has been waived to allow for a 5’ side yard setback variance on the east side of the property as granted by the City of Loudon Board of Zoning Appeals.

3.     The restrictive covenant requiring curb and guttering has been waived to allow for an 8” extruded curb only.

     4.     Landscaping plant quantities noted on sheet LS-1 (7 of 8) exclude quantities that are necessary for parking buffer along the Highway 72 frontage road.  This would require an additional 20 plants based on 3’ centers to allow for a necessary 60’ buffering.  The committee has agreed to waive this requirement in exchange for Mr. James’ agreement to add awnings over the windows and doors to add dimension to the building.

 With no further business, the committee adjourned the meeting at 10:25 a.m.

 _________________________________

Stephanie Myers, Recording Secretary

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DRAFT

TENTATIVE AGENDA

Loudon County Economic Development Agency

Joint Economic and Community Development Board/

Executive Committee Meeting

Loudon County Building Conference Room

May 28, 2009

 

 

 

·       Approval of minutes from the March 26, 2009 meeting

 

·       FY 2009-2010 Budget Revision

 

 

 

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Joint Economic and Community Development Board

Board Meeting

Loudon County Building Conference Room

3:00 p.m.

May 28, 2009

 

 

 

 

 

 

a.       FY 2009-2010 Budget Revision

 

·       Williamson House Improvements

 

 

 

 

 

 

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05-28-09